Multiple views can share the same data source but show different sets of information in various formats. Think of a view as a real-time updated window that only displays data you care about.

Types of views

In Bika.ai, main view types include:

View Type	Display Style	Best Use Cases
Grid View	Traditional spreadsheet layout with columns (fields) and rows (records)	Managing large datasets (e.g., customer lists, product inventories)
Gallery View	Visual card display using images from attachments as covers	Showcasing business cards, product images, or menus requiring visual presentation
Kanban View	Task cards grouped in columns representing statuses/stages	Drag-and-drop workflow management (e.g., tracking project stages)
Gantt View (Coming soon)	Timeline view showing task durations/dependencies	Project planning and progress tracking (Coming Soon)
Form View (Coming soon)	Custom data entry forms with shareable links	Streamlining external data collection (Coming Soon)

More details: Help Center > Views

Basic operations of views

Create a View

Open your base database page.
Click + New View in the view list (top navigation bar).
Name your view, select a view type, and saving.

View setting

Each view can be independently configured.

Access Settings:

Click ••• next to the view name.
Select "View Settings", and adjust the content displayed in the view settings panel as needed

Filter

The Filter function allows you to display only the data that meets certain criteria.

For example, you can set conditions to display only tasks with the status "Completed".

Setup method:

Go to the Filter option in the view settings.
Select one or more fields and set the corresponding conditions.

Group

The Group function can categorize and display data by specified fields.

For example, in customer data, you can group by region.

Operation steps:

Enter the view settings and find the group settings.
Select the field for grouping.
The data will be automatically classified and displayed according to the selected fields.

Field sorting and hiding

You can customize the order in which fields in the view are displayed and whether they are hidden.

Attention:

The fields in the first column are fixed and cannot be sorted or hidden.
Other fields can be changed in order by dragging the left handle, or by clicking the right eye icon to hide.

Operation steps:

Enter View Settings and click Field Settings.
Drag or click the corresponding icon to adjust the field display.

Row height

The row height setting allows you to adjust the height of each row in the grid view to suit different display needs.

Steps:

Go to the view settings and find the Row height option.
Select the appropriate row height option, such as Medium, Tall, or Extra Tall.
The view automatically adjusts based on your selections.

Set cover

In the Gallery view and Kanban view, you can set a cover image for each card.

Operation steps:

Ensure that the attachment field is created in the database.
Find the Cover Settings option in View Settings.
Select the corresponding attachment field as the cover source.

Bika.ai will automatically use the picture in the attachment as the card cover.

Set card layout

You can configure the layout in Gallery view and Kanban view to control how many cards are displayed per row.

Setup method:

Go to the number of cards option in the view settings.
Set the number of cards displayed per line.

More cards will reduce the width of individual cards to accommodate different screens and display needs.

Delete view

If you no longer need a view, you can delete it.

Operation steps:

Click the "More" icon on the right side of the view list.
Select the "Delete" option.
Click Confirm Delete View in the pop-up modal.

Recommend Reading

Recommend AI Automation Templates

Scheduled message reminders for DingTalk groups

Utilize the powerful functions of Bika to automate the notification and reminder processes in your DingTalk groups. You can easily send various types of custom robot messages, including text, links, Markdown, ActionCard, and FeedCard. This automated solution not only saves your precious time but also improves the efficiency and professionalism of information dissemination. It is an ideal choice for you to enhance team collaboration and communication efficiency.

Dynamic Email Automation for Partner Onboarding

Dynamic Email Automation for Partner Onboarding simplifies the onboarding process by automating personalized emails and follow-ups. It ensures timely communication, tracks partner engagement, and reduces manual work. With automated reminders and seamless integration, your team can focus on building stronger partnerships while the system handles the rest.

E-commerce Supplier Order Collaboration

An efficient order collaboration process designed for cross-border e-commerce. Through intelligent matching and a rotation mechanism, it automatically assigns C2B order tasks to suitable suppliers, achieving end-to-end automated management from order receipt to production and delivery, enhancing team efficiency and reducing manual errors.

Eisenhower Matrix

Dwight D. Eisenhower, the 34th U.S. president and WWII's Allied Supreme Commander, also led NATO's forces. He developed the Eisenhower matrix to enhance his time management skills, making critical decisions in various roles.

Email Reminder

Set timed email reminders to ensure team members receive notices at specific dates and times, keeping them on schedule with tasks and informed about crucial updates.

Employee Engagement Survey

The Employee Engagement Survey template is designed to help organizations efficiently measure employee engagement and satisfaction.This tool helps identify differences in employee experiences and supports data-driven decisions for goal setting and workplace improvement.

Database Views

Types of views

Basic operations of views

Create a View

View setting

Delete view