Beyond Tracking: Automating Your Habits with Business Contract Management

Bika

June 01, 2020

5 min read

The Challenge in Building Habits & Routines

For professionals, building and maintaining consistent habits and routines is no easy feat. Time constraints are a significant hurdle. With packed schedules filled with meetings, deadlines, and client demands, finding the time to focus on personal development habits can seem like an impossible task. Motivation also tends to wax and wane. It's easy to start a new habit with enthusiasm, but as the days turn into weeks, that initial drive can fade. Forgetting steps in a routine is another common issue. In the hustle and bustle of daily work, it's all too easy to overlook a crucial part of a new habit or routine. And integrating new habits into complex work workflows can be like fitting a square peg into a round hole.

Digital tools can be a game - changer in this struggle. They offer a convenient way to keep track of habits, set reminders, and monitor progress. But not all digital tools are created equal, and understanding their capabilities and limitations is key to making the right choice.

:::: key-takeaways ::::

Professionals face challenges like time constraints, fluctuating motivation, forgetfulness, and difficulty integrating habits into workflows.
Digital tools can assist in habit - building, but their effectiveness varies.
Understanding the right digital tool for habit - building is crucial. ::::

Introducing Habit Tracker & Routine Apps

In recent years, the market for habit tracker and routine apps has exploded. These apps are designed to help users build, track, and maintain positive habits and effective routines. When people search for the "best habit tracker app" or the "best routine app," they're looking for features that can simplify their lives and boost their productivity.

One of the most common features is the ability to track habit completion. Apps like Streaks (https://streaksapp.com/), HabitNow (https://habitnowapp.com/), Way of Life (https://wayoflifeapp.com/), Habitify (https://habitify.me/), and Habitica (https://habitica.com/) allow users to mark off when they've completed a habit. Streaks, for example, uses a simple and intuitive interface where you can create a list of habits and check them off as you complete them. It also has a streak feature, which encourages users to keep up the momentum by tracking how many days in a row they've completed a habit.

Goal - setting is another popular feature. Many of these apps let you set specific goals for your habits, whether it's exercising a certain number of times a week or reading a certain number of books in a month. Reminders are also a staple, ensuring that users don't forget to perform their habits. Some apps even offer gamification elements, like Habitica, which turns habit - building into a game, with rewards and levels to keep users engaged.

The Limits of Simple Tracking

While these habit tracker and routine apps are great for basic tracking, they often fall short when it comes to the complex needs of professionals, especially those involved in workflows related to business contract management. Traditional habit trackers mainly focus on tracking the completion of a single action or habit. They don't typically automate tasks that support the habit or are part of a larger routine workflow.

For example, in business contract management, there are numerous tasks such as tracking contract expirations, ensuring data accuracy across different contract - related documents, and facilitating team collaboration. A simple habit tracker app can't handle these complex tasks. It can't automatically send out email notifications when a contract is nearing its expiration or ensure that all team members have access to the most up - to - date contract information. These limitations mean that for professionals dealing with such complex workflows, simple tracking apps are not enough.

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Proactive Automation for Habits & Routines: The Bika.ai Business Contract Management Template

Bika.ai offers a different approach with its proactive automation concept. Instead of just tracking, it automates processes to support and enhance habits and routines. The Business Contract Management template is a prime example of this.

💡Why you should use Business Contract Management

This template addresses several traditional contract management challenges. Fragmented information is a thing of the past as it centralizes all contract - related data. Difficulty in tracking is overcome through its various views and linked activities. Redundant data entry is minimized, and status transparency is increased. The automated reminder feature is a real game - changer. When a contract is nearing its expiration, the team can automatically send email notifications to relevant members. This not only improves contract lifecycle management efficiency but also reduces manual operations, ensures data accuracy, and enhances team collaboration.

👉 How the template works

Centralized Contract Management: The Contracts table stores detailed information about each contract, including description, category, contract type, status, signing date, and effective date. It has multiple views like the Contract Submission Form view, Upcoming Expirations view, Contract Status Kanban view, and Documents on File gallery view. The Contract Submission Form view stores each submitted record and synchronizes it with other views, ensuring data consistency.
Linked Activities Tracking: The Contract Activity table tracks related actions and requests for each contract. Fields like Description of Request and Service Requested, along with Related Contract and Existing Contract reference fields, link contract activities back to the Contracts table. This helps in getting a comprehensive view of all activities related to a contract.
Improved Workflow Views: The template offers views like the Contract Status Kanban in Contract Activity. These views help teams visualize contracts and activities in different formats, such as by category, status, or expiration date. This enables teams to prioritize tasks based on deadlines or contract phases.
Efficient Team Collaboration: By linking contracts with related activities and using automated processes, all team members have access to the most up - to - date and accurate information. This enhances communication, reduces data redundancy, and boosts the efficiency of contract lifecycle management.
Expiration Reminder Automation: Setting up automatic reminders for upcoming contract expirations ensures timely follow - up, preventing any last - minute rushes or missed opportunities.

For professionals, this template can support habit and routine building in several ways. For example, if a professional has a habit of staying on top of contract renewals, the automated expiration reminders can be a great support. It takes the "doing" part out of the equation, which simple trackers can't do. Instead of just tracking whether they remembered to check for expiring contracts, the template does the work for them.

Try the Business Contract Management Template

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Building Your Personal Consistency Stack

When choosing tools for habit and routine building, professionals need to consider their specific needs. A dedicated habit tracker app might be sufficient for simple, personal habits like daily exercise or meditation. These apps are great for tracking individual actions and providing motivation through features like streaks and rewards.

However, when it comes to complex work - related routines, especially those involving business contract management, the Business Contract Management template from Bika.ai is essential. It can complement a habit tracker by automating the more complex tasks that support the overall routine. For example, a sales professional might use a habit tracker to keep track of their daily client - outreach habit, while using the Business Contract Management template to ensure that all contract - related tasks are automated and managed efficiently.

The two can work together. The habit tracker can keep the professional motivated and on track with their individual tasks, while the Bika.ai template takes care of the behind - the - scenes work that supports those tasks in a business context.

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Conclusion: Smarter Habit Building for Professionals

Building consistent habits and routines is a journey that starts with simple tracking but can be taken to the next level with proactive automation. The Business Contract Management template from Bika.ai offers a powerful solution for professionals dealing with complex contract - related workflows. It not only addresses the challenges of contract management but also supports habit and routine building by automating key tasks.

By exploring Bika.ai for automating workflows, professionals can find new ways to support their personal and professional development, ensuring that they stay consistent in their habits and achieve their goals more effectively.

FAQ

Q: When should I use a simple habit tracker app instead of the Bika.ai Business Contract Management template? A: Use a simple habit tracker app for basic, personal habits like daily self - care or simple productivity tasks. The Bika.ai template is more suitable for complex, work - related routines, especially those involving contract management.

Q: How does the Business Contract Management template enhance team collaboration? A: The template links contracts with related activities and uses automated processes. This ensures that all team members have access to the most up - to - date and accurate information, enhancing communication, reducing data redundancy, and boosting contract lifecycle management efficiency.

Q: Can the Business Contract Management template be customized for specific business needs? A: While the details provided don't mention customization, Bika.ai may offer some level of flexibility. It's best to explore the platform or contact their support to understand how it can be tailored to specific business requirements.

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